Wildflower Church Room Reservation Request

If you are an outside group/organization interested in reserving a Wildflower space (Wildflower Community Room, Classrooms 1 and 2) please complete all the sections of this form to submit a request to our office and our facilities team.

For questions, please contact: facilities@wildflowerchurch.org

Name of organization or person holding event

Website

If you don't have a website, please share another link or other description of the organization or person

What type of organization are you?

Non-profit For profit Sole proprietorship Governmental A not-for-profit group with no designated tax status I'm an individual Other

If other, please describe your group or organization.

Do you have a Wildflower sponsor for this event yet? If so, provide their full name. If not, say no.

More about the organization's contact person

Who will we be interacting with?

Name

Pronouns He/Him She/Her They/Them

This address will receive a confirmation email

Phone

Tell us more about your event

Description of event to be held at Wildflower Church

Estimated number of attendees (adults)

Estimated number of attendees (children under 18)

Space(s) requested

Wildflower Church Community Room Classroom 1 Classroom 2 Nursery Sanctuary Courtyard/outdoor I'm not sure

Do you intend to serve food?

Yes No

If yes please explain in the space below:

Additional information we should know related to the event.

Does your event recur? If so, how often?

One-time, single-day event One-time, multi-day event Weekly Monthly

Please complete the relevant section below, either:

One-Time Single Event, - OR-
One-Time, Multi-Day Events, -OR-
Weekly Events, -OR-
Monthly Events,

then proceed to the Confirmation section at the end of the form.

Is your event open to the public? Yes, please share this event widely We'd love the Wildflower Community to attend No Let's talk about it

Please complete this section for one-time, single day event

Do you have a date in mind already? Yes No I'm flexible

Non Recurring (one time) Event Date

Start time (including time for set-up)

End time (including time for clean-up)

Please complete this section for One-Time, Multi-Day Events

What dates are your event? Please use MM/DD/YYYY format if you have definite dates in mind.

What times would you like to use the space? (Include set up and clean up time)

Please complete this section for Weekly Events

Weekly events: On which day(s) of the week will the event take place? Sunday Monday Tuesday Wednesday Thursday Friday Saturday I'm flexible

When is the date of you first event? Please use MM/DD/YYYY format

If your weekly event is not always on the same day, please tell us more about your proposed schedule.

Is this event a limited series? If so, when does it end? Please use MM/DD/YYYY format when possible.

What times would you like to use the space? (Include set up and clean up time)

Please complete this section for Monthly Events

For monthly events: On which day(s) of the month will the event take place? (ex, first and third Thursdays)

When is the date of your first event? Please use MM/DD/YYYY format

For other repeating events: Tell us more about your proposed schedule.

Is this event a limited series? If so, when does it end? Please use MM/DD/YYYY format when possible.

What times would you like to use the space? (Include set up and clean up time)

Confirmation

By submitting this form, you confirm that you understand:
(1) Church emergencies (funerals or other unforeseen events) take precedence over all events and may result in a revocation of this agreement. If your request is open-ended, we may require you to find another space on a specific date to accommodate: a) a church activity that requires the use of the requested space on that date, or b) a limited request by another non-Wildflower group. In all cases, we will give you due notice of the conflict.
(2) You and your group are responsible for leaving the premises in the same condition as you found them.
(3) You and your group are responsible for the repair and/or replacement of any damage caused by your group during the activity other than normal wear and tear.
(4) You and your group are responsible for any negligence by attendees or guests at your event.
(5) You will not be serving alcoholic beverages at your event.
(6) Children under 18 must be supervised by an adult at all times without exception. Children may not be left alone on any part of the church premises, including the playground.
(7) For activities where non-parent adults are supervising children and youth under 18, you will follow Wildflower’s policies and procedures for assuring child and youth safety specifically designed for outside organizations; this includes having a Wildflower background check for the adults involved.
(8) You may be contacted by Wildflower Church staff regarding additional insurance requirements.

Please select the box below

I Agree

Notes (for Office Use ONLY)

Wildflower Church Room Reservation Request - Outside Organizations

Description

Please Fix the Following